Major incidents of unauthorized access to confidential data have been the headlines in the news way too often recently. The last thing a business wants to do is to have to deliver the bad news to clients of a data breach that could risk weakening the trust their clients have in their daily operations. And the process of cleaning up after such a breach isn’t much easier than having to deliver such news to clients. Having an effective records storage management program in place is vital to avoiding a scenario that could potentially bring your business nearly to a stand-still.
Hackers are Even More Clever Today
Does your business already have systems in place that effectively protect confidential and sensitive data records? If so, be aware that the hackers become even craftier as data security systems become stronger, and your business should always consider itself at risk. Whether or not your business has in place confidentiality policies regarding sensitive records, it is probably time to establish them or revisit them to stay ahead of the clever hackers and to be on top of any potential cracks in your system.
Develop Effective Information Storage Policies
If your industry and/or state has rules or regulations guiding certain aspects of the way your business handles sensitive data, then it is crucial that your company be aware of these regulations, and your policy should be updated to these standards. Aside from the regulations that are already required, here are some basic tips for establishing your company’s records storage management:
- Detail the methods of disposing of paper files. For instance, certain types of paper files must be shredded, and some can merely be recycled.
- The disposal of old disk drives, portable drives, tablet devices, and even company mobile phones needs to be accounted for as these are simple targets for data thieves.
- Know how your business should handle real-time data retention procedures and the related security measures.
Keep Employees Updated
Once your business has established proper policies and procedures, employees must be trained, tested, and periodically updated or reeducated. Employees at all levels must understand that the security of your company’s sensitive records is crucial to the reputation of your business. Random checks and testing of the controls that are in place will provide the business with the assurance that their policies are holding strong.
Be Prepared For Changes
By taking a proactive approach to developing and maintaining a records storage policy, your business will be able to meet any future legal or regulatory changes that may occur. And more importantly, your business can rest assured that your customers have confidence that their confidential information is in trusting hands.
For Your Storage and Moving: All Points Moving & Storage
Businesses from a wide variety of industries have trusted All Points Moving and Storage with their sensitive data and equipment for over 60 years. With our partner Mayflower, we work around the clock to ensure your business is handled professionally and safely. All Points is the trusted moving and storage choice for Avon, Glastonbury, Farmington, and the surrounding Connecticut communities.
To schedule an appointment or to learn more about how All Points Moving & Storage can assist your business, email us at firstname.lastname@example.org or call us today at 1-866-421-9490.